Job Details

Accounting Specialist

Position Number: 6155778
Location: Madison, WI
Position Type: Business - Accounting

Accounting Specialist

Current Madison College employees must apply to the internal career site by logging into Workday

Job Posting Date:
April 18, 2025

Application Deadline:

Salary Information:
$20.26 - $24.82

Department:
Financial Operations-Accounting

Job Description:

Madison College is seeking an Accounting Specialist to join the Finance department in a part time - limited term employment (LTE) position. This position will provide backfill support for the Student Financials (SF) team during the implementation of Madison College's new Student Information System, Workday. Key responsibilities include assisting students with questions related to their financial accounts via phone and email.

The Accounting Specialist will also support the SF team with processing student and general payments, preparing bank deposits, mailing student checks, monitoring and following up on unclaimed property, and managing third-party and accounts receivable tasks such as invoicing, payment processing, and reconciliations.

This is a part-time, up to 29 hours a week, limited-term position through May 28, 2027. Flexible core working hours 8:00am - 4:30pm Monday, Tuesday & Thursday. Subject to change per Madison College policy.

The Accounting Specialist reports to the Financial Accounting Manager.

Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions. Come be part of our great team!

This position will be open until filled, with a first consideration date of May 4, 2024, at 11:59 pm. After this date, the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible.

Required documents (2)

Resume
Cover Letter

*Failure to include these documents by the first consideration date will RESULT IN THE DISQUALIFICATION OF YOUR APPLICATION.

Essential Responsibilities:

Share in the responsibility for answering telephone calls on Madison College's student phone lines. The college receives calls from students and staff regarding student payment and general account questions.
Share in the responsibility for monitoring and responding to students and staff emails. The SF team shares in several student and staff email inboxes.
Assist in the preparation and verification of daily deposits, prior to sending to the bank.
Assist in the preparation and submit third party invoices to federal, state and other agencies.
Assist in the monitoring and tracking of unclaimed property for students.

Knowledge, Skills & Abilities:

Skill in communicating effectively and professionally, both orally and in writing.
Demonstrated skill in communications and human relations with populations of diverse socioeconomic and cultural backgrounds and persons with disabilities.
Ability to manage multiple projects with differing timelines simultaneously to ensure deadlines are met.
Highly motivated and possess strong intellectual abilities and math skills.
Impeccable personal integrity and the ability to professionally handle confidential matters.
Demonstrated skill in the use of financial information systems, enterprise resource planning software (i.e. PeopleSoft, Workday), and other software (e.g. Microsoft Excel).
Impeccable customer service skills and ability to deal with difficult customers by being helpful, courteous, and knowledgeable to callers.

Minimum Requirements:

Associate degree in Accounting or Finance or equivalent working experience. *Experience used as an equivalent of an educational requirement is in addition to any experience required by the position.
One (1) year of work experience directly related to the skills required for successfully performing the duties of this position.

Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

If you are experiencing application issues, please contact us at the Talent Acquisition email Talent@madisoncollege.edu or HR hotline (608) 246-6900.

To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email.

Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at (608) 246-6210 or (800) 322-6282 Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 (608) 246.5221

To apply, visit https://madisoncollege.wd5.myworkdayjobs.com/en-US/jobsatMadisonCollege/job/Truax-Campus-Madison/Accounting-Specialist_R0005418

About Us
Welcome! Thank you for visiting our career site, where Madison College is committed to matching talent to opportunity. We are known for our real-world, smart approach to learning - offering students innovative, high-tech career pathways and college transfer opportunities with more than 150 programs to choose from. Madison College is a great place to work and has been for over 100 years, serving more than 33,000 students in 12 south-central Wisconsin counties. The College offers generous salaries, benefits, and an inspiring work environment. Employees enjoy a culture dedicated to lifelong learning, wellness and inclusiveness.

Take some time and look around - once you've have a chance to explore our current opportunities, apply to the ones you feel best suit your interests, background and experiences. Thereafter, you can keep track of your application status and watch for new opportunities that might be of interest to you.

Along with our competitive wages, check out the benefits that we offer: https://madisoncollege.edu/careers
Learn More about Madison College: https://madisoncollege.edu/about

As part of the application process, finalists will undergo a background check including criminal history, educational verification, and references. Criminal history will not automatically disqualify you from employment. All cases are considered on an individual basis, and the offense will be compared to the position for which you are applying.