Job Details

Business Operations Specialist, Competition Teams

Position Number: 6093355
Location: Kennesaw, GA
Position Type: Business - Management

Business Operations Specialist, Competition Teams

Job ID: 283196
Location: Marietta, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Location

(Primary Location for Job Responsibilities) Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Department Information

DEPARTMENT SPECIFIC TASKS AND RESPONSIBILITIES:
1. Serves as the primary point of contact for the Student Competition Teams
2. Responds to student inquiries regarding Competition Team funding and related operational matters, and assist students with payments, purchases, and travel accommodations
3. Assists the department leadership, with fiscal oversight of Competition Team budgets, including reviewing funding and purchase requests and creating/maintaining financial spreadsheets and reports, ensuring all activities are completed accurately and in a timely manner and remain in compliance with BOR, KSU, and Student Affairs procedures and processes
4. Assists the division's fiscal operations office with annual Competition Team reports and fiscal year-end close
5. Assists with processing payments and purchases for other Marietta Student Affairs units, as requested
6. Provides support for other divisional priorities and initiatives beyond the scope of department, as requested

DEPARTMENT SPECIFIC KNOWLEDGE, SKILLS, AND ABILITIES*:

Ability to successfully and effectively interact with a diverse student community comprised of individuals/groups with different cultural backgrounds, communication styles, and experience
Previous experience processing purchase requests, payments, reimbursements, and travel reservations
Experience with Excel and other financial management software, such as PeopleSoft and SAS
Ability to maintain professionalism in a fast-paced environment, and adapt quickly to new situations and changing priorities
Ability to work independently with minimal supervision and a high degree of accuracy
Ability to work as a contributing member in a team-oriented environment, successfully interacting with internal and external colleagues and partners

Job Summary

Ensures all transactions for the assigned division, college, or unit are compliant with established policies and procedures of the University, Board of Regents, State of Georgia, and other governing bodies. Serves as a liaison for the division and other units within the department and university. Assists with the implementation policies and procedures.

Responsibilities

KEY RESPONSIBILITIES:
1. Responsible for entering, reviewing or approving, transactions for departmental travel, operating supplies, and contracts
2. Responsible for reviewing and assisting with reconciling cash advances, budget, and other fund sources
3. May prepare and submit financial transaction adjustments
4. Coordinates, reviews, and ensures all financial transactions are processed accurately and timely
5. Assists internal stakeholders with utilization of required systems

Required Qualifications

Educational Requirements
Bachelor's degree from an accredited institution of higher education in Accounting or related field or an equivalent combination of relevant education and/or experience

Required Experience
One (1) year related experience in bookkeeping or accounting

Preferred Qualifications

Additional Preferred Qualifications
Familiar with PeopleSoft Financials or other financial services programs
Demonstrated knowledge of core business processes and general accounting principles

Preferred Educational Qualifications
An advanced degree from an accredited institution of higher education in a related field

Preferred Experience
Previous experience reviewing and reconciling travel expense statements
Previous experience with accounts payable, procurement, P-Cards, and travel
Previous experience working with students
Previous Higher Education Experience
A demonstrated passion for and/or experience supporting student success in a diverse and complex environment

Knowledge, Skills, & Abilities

ABILITIES
Able to handle multiple tasks or projects at one time meeting assigned deadlines
Capacity to thrive in a fast-paced environment

KNOWLEDGE
Knowledge of financial processes and guidelines
Strong financial process knowledge with the ability to deliver results

SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Effective team player, flexible, quick learner, and self-motivated
Detail-oriented with the ability to process data entry quickly and accurately
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu

Other Information

This is not a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position requires a purchasing card (P-Card).
This position may travel 1%-24%
This position does not require security clearance.

Background Check

Credit Report
Standard Enhanced
Education

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening
results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=43000&JobOpeningId=283196&PostingSeq=1