Job Details

University of Colorado Anschutz Medical Campus

Badging and Events Coordinator (0.5 FTE)
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Position Number: 6076183
Location: Aurora, CO
Position Type: Conference and Events Administration

Badging and Events Coordinator (0.5 FTE)

Badging and Events Coordinator (0.5 FTE) - 36432 University Staff Description

University of Colorado Anschutz Medical Campus

Department: Undergraduate Medical Education | Office of Student Life

Office of Medical Education

Job Title: Academic Services Professional (Open Rank - Entry to Intermediate)

Working Title: Badging and Events Coordinator (0.5 FTE)

Position #00832652 - Requisition #:36432

Job Summary:

The Office of Undergraduate Medical Education (UME) and Office of Student Life (OSL), which are divisions of the Office of Medical Education, is seeking a part-time Academic Services Professional (Entry to Intermediate) to fill the role of Badging and Events Coordinator. This role manages the daily administrative and operational tasks related to clinical site badging, credentialing, and event coordination for the Colorado Springs Longitudinal Integrated Clerkship (LIC) Program. It serves as the primary point of contact for student inquiries and oversees student access to clinical electronic medical record systems such as My Clinical Exchange and EPIC. Additionally, the position works closely with teams from the Anschutz Medical Campus (AMC) and Colorado Springs Branch (CSB) to organize CSB MD program events, including orientation and faculty development, while managing logistics, communications, and expense processing.

Supervision Received:
This position reports directly to the Office of Student Life Manager

Supervision Exercised:

This position has no direct supervision.

Key Responsibilities:

Badging and Credentialing Coordination

Serve as the primary contact for Colorado Springs Branch (CSB) student badging and credentialing inquiries, ensuring compliance with partner site requirements.
Manage and oversee clinical badging processes, maintaining accurate documentation and adapting to site-specific credentialing procedures.
Develop and refine standard operating procedures (SOPs) to improve efficiency, communication, and training in badging processes.
Assist students with required paperwork and verify credentialing requests to ensure site security and compliance.
Student Clinical Account & Systems Access Management
Act as the primary program contact for students needing to access My Clinical Exchange (MCE) and related stakeholders for CSB student placements.
Coordinate and manage student access requests for My Clinical Exchange, EPIC (patient records), and other Electronic Medical Record (EMR) systems used in hospitals and clinics.
Event Coordination & Support
Collaborate with the CSB Dean to plan and execute program events, including orientation, faculty development, and student activities.
Manage event logistics, including venue reservations, coordination with facilities, and communication with relevant departments.
Oversee event expenses by preparing Official Function Forms, processing expense reports, and tracking purchases.
Provide on-site event support, including material preparation, proofreading communications, and managing invitations and RSVPs.
Additional Responsibilities
Perform other duties as assigned to support CSB badging and event coordination.
Participate in professional development opportunities to enhance skills and knowledge in the role.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 2 days per week on campus and as needed for in-person meetings. Additional on-site days may be required as needed. Please see the campus-wide policy for additional information.

While the primary work location is Aurora, CO, any required travel to branch campuses is eligible for mileage reimbursement per University of Colorado policy.

Why Join Us:

Undergraduate Medical Education (UME), housed within the School of Medicine's Office of Medical Education, encompasses medical students first four years of Medical School. UME underwent a curriculum reform and the new curriculum called "Trek" launched July 2021 with the arrival of our first graduating class of 2025. The update of our curriculum is a process that has engaged close to 600 faculty, staff, and students and has been developed through an ongoing process since October 2017. As such, this is an exciting time to join UME and continue to support student success, with the goal to educate physicians who are curious, life-long learners with the commitment to serve the profession, our patients and society.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Entry:

A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, or a related field from an accredited institution

Intermediate:

A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, or a related field from an accredited institution
One year of professional experience in an administrative role.

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

Experience in administrative support, preferably in a healthcare, higher education, or credentialing environment.
Experience providing logistical support for events, meetings, retreats, special programs, etc.
Experience providing customer service in a high-volume environment.

Knowledge, Skills and Abilities:

Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
Ability to learn new software programs, tools, and quickly. Knowledge of electronic medical record (EMR) systems or credentialing software, such as My Clinical Exchange a plus but not required.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Strong organizational skills with the ability to manage multiple projects and tasks simultaneously.
Strong written and verbal communication skills, with the ability to clearly communicate procedures and requirements to students, staff, and additional stakeholders.
Excellent customer service skills and ability to assist students with diverse needs.
Strong attention to detail and accuracy, particularly for handling documentation and sensitive information.
Effective time management skills to balance multiple tasks and prioritize under deadlines.
Adaptability and problem-solving skills to handle unexpected changes or challenges

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Jennifer Smith, Jennifer.n3.smith@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by 03/26/25.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established at the following ranges equivalent to 0.50 FTE.

Entry: $22,508.50 - $28,631.00

Intermediate: $24,494.50 - $31,157.00

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu .

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.

Application Materials Required: Cover Letter, Resume/CV, List of References Job Category
: Academic Services Primary Location
: Aurora Department: U0001 -- Anschutz Med Campus or Denver - 20038 - SOM-DEAN EO UME Schedule
: Part-time Posting Date
: Mar 12, 2025 Unposting Date
: Ongoing Posting Contact Name: Jennifer Smith Posting Contact Email: Jennifer.n3.smith@cuanschutz.edu Position Number: 00832652

To apply, visit https://cu.taleo.net/careersection/2/jobdetail.ftl?job=36432&lang=en