Job Details

Executive Assistant - Advancement
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Position Number: 5977642
Location: St Paul, MN
Position Type: Executive Assistants

Executive Assistant - Advancement

Division: Institutional Advancement
Department/Office: Institutional Advancement (IA)

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The Institutional Advancement (IA) team at St. Catherine University invites applications for a full-time Executive Assistant position.

The position supports the Senior Vice President (SVP) of Institutional Advancement, the Vice President (VP) of DAR, and the Director of Campaign Operations. In all cases this calls for high volume interactions with philanthropists, consultants, and University leadership. The position also supports team initiatives and projects and manages a variety of tasks of varying priority levels and timelines at any given time.

Responsibilities:

Stakeholder & donor - coordinating with donors and external partners on everything from scheduling to finalizing agreements. Proactively works with partners to ensure continued progress on projects and external engagement, based on directives from SVP.
BOT committee administrative functions.
Proactively outreach on behalf of SVP to external partners.
Data tracking and analysis to keep MGOs on track with donor appointments, gift administration and ROI.
Ensuring SVP is prepared for all meetings with all necessary materials.
Drafting and editing communication on behalf of SVP.
Problem solving and preventing issues from reaching SVPs desk.
Anticipating needs
- Tracking and reminding all of leadership on decided upon deliverables that keep all accountable for swift project success and progress.
Candidate assessment and tracking for new hires.
Onboarding new employees.
Manage office and equipment requests for new employees.
Create and document systems to improve the functionality of office of Institutional Advancement (IA).
Track and enter contact reports for SVP/CAO and VP of DAR to ensure adequate records are kept on donor interactions.
Order supplies, manage supply inventory.
Process payment requests
Serve as point of contact for IA staff with inquiries
Establish objectives, manage time appropriately, gain cooperation of others and problem solve as needed.
Schedule and coordinate events and meeting logistics, internal and external, telephone calls and travel.
Prepare for multiple regular and one-off meetings, record, transcribe, and distribute minutes, summarize meeting feedback and proofread documents.
Support Prospect Research.
Creating reports.
Drafting of gift agreements (ranging from $10,000-$2M).
Event planning and preparation.
Preparing meeting books for BOT committee meetings by compiling materials from multiple sources.
Assigning work to Advancement Operations and following up to make sure it's completed on deadline.

Salary Range: $43,604-55,504

Employees at St. Kate's feel a deep connection to the University's Mission and Vision, and they live their values at work. Benefits available to full-time employees include:

Fourteen (14) paid holidays and paid "gift" days when the University is closed.
Free tuition for employees and reduced tuition for their families after one year of service
Health, dental, and vision insurance
403b retirement plan access
Accrued sick time
Paid parental leave after one year of service

Specific information on all of our available benefits for full-time employees can be found HERE.
The salary range listed reflects a good-faith estimate of what we reasonably anticipate to pay for this position, based on market data and internal equity, at the time of posting. Actual compensation will be determined based on qualifications, experience, skills, and other relevant factors. St. Catherine reserves the right to modify or adjust compensation depending on University needs.
St. Catherine University in St. Paul, Minnesota, is a comprehensive Catholic university and home to one of the nation's largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls students in certificate, associate, baccalaureate, master's and doctoral programs in traditional day and evening/weekend/online formats.

Minimum Qualifications:

High School Diploma or GED
4 years of experience in an administrative support role
Experience working with Microsoft Office suite, Google suite, data entry data reporting

Preferred Qualifications:

Bachelor's degree in a related field
Experience with CRM Tool (Customer Resource Management) Advance or other advancement database

We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university's commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.

Application instructions:

Posting Number: 20220685-STAFF
Posting Start Date: 02/03/2025
Application Deadline: 2/21/2025

To apply, visit https://stcatherine.peopleadmin.com/postings/9660

St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to "love of neighbor without distinction" and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at hr@stkate.edu or 651-690-6565.