Job Details

Psychology Graduate Programs Specialist
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Position Number: 5966432
Location: West Hartford, CT
Position Type: Liberal Arts - Psychology

University of Hartford

Psychology Graduate Programs Specialist

FLSA Classification
NE

Reports to
Department Chair, College of Arts and Sciences, Psychology

Salary Range
G1

Weeks Per Year
52

Work Week
40 hours (minimum)

Position Summary
Assumes responsibility for coordinating the clinical psychology doctoral PsyD program and providing support to master's programs in the department. Supports all psychology graduate programs with an emphasis on the GIPP program. Performs all duties in full support of the University's mission, understanding that the positive and effective execution of these duties are instrumental to the education of the University's students.

Hiring Range
The budgeted starting salary for this position is $20/hour to $24.00/hour, depending upon experience

Key Responsibilities
Graduate Student and Program Support

Serves as a primary liaison to students enrolled in all psychology graduate programs, especially for those enrolled in the PsyD program.
Works closely with program directors to monitor student enrolment and provide technical support for course registration.
Prepares psychology licensure applications of graduates for approval by director. Coordinates preparation of MA degree applications for the A & S Manager of Student Services and Evaluation.
Assists online MSOP program, as needed, with correspondence with students and faculty, assessment surveys, exit interviews, and assigning and tracking advisors.
Serves as a voting member of Doctoral Training Committee; distributes agendas, and records minutes of meetings.

Data Management

Coordinates and maintains applicable data bases to ensure student academic program data is accurate and complete; electronically files and maintains student documents, including: student records, SAEF forms, practicum evaluations, annual reviews, qualifying exam results, dissertation forms, evaluation and completion forms for internship, and other documents.
Participates in transfer of student documents to information management system. Prepares and distributes PsyD qualifying exam and School Psychology Comprehensive exam result letters.
Coordinates dissertation points and payment system by tracking points for department faculty and initiating payments for outside readers.
Collects, maintains and analyses data required annually departmental reports and publications.

Accreditation Support

Assists efforts needed to assure ongoing program compliance with APA accreditation requirements, utilizing information maintained in the data management system, and coordinates and compiles all required information.

Admissions Support

Provides general administration support to admission director; works closely with admissions team to respond to inquiries from prospective students.
Coordinates program interview day events, meeting with applicants and providing overview of the program as necessary and/or appropriate.
Assists program directors, as needed, with communication to applicants regarding admissions decisions.

Administrative Responsibilities

Replies to in-person questions, emails, and phone calls as a principal point of contact for students, faculty, and visitors to the department.
Assists with scheduling rooms and announcement of final dissertation defenses.
Participates in work groups to organize and coordinate graduate program events, including, but not limited to, fall graduate orientation, annual supervisors' day, School Psychology interview day, and events at the conclusions of the fall semester and the academic year
Hires and supervises any graduate assistants and departmental work-study students. Monitors departmental website and submits updates as needed.
Maintains oversight of technology and library resources, including registration of dissertations, books, and materials.
Maintains effective working relationships with University constituents including, but not limited to, Graduate Admissions, Registrar, and Bursar.

Performs all other related duties as required.

Posting Number
PS1052P

Working Conditions
Normal office situation

Education
Bachelors Degree Required

Physical Effort
Typically sitting at a desk or table

Special Skills
The ability to work effectively with diverse groups.

Desired Start Date

Position End Date (if temporary)

Close Date
1/27/2026

Open Until Filled
Yes

Special Instructions Summary

For full application instructions and position description, visit: https://hartford.peopleadmin.com/postings/7122