Job Details

Accounting Manager
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Position Number: 5965827
Location: Santa Clara, CA
Position Type: Business - Accounting

Accounting Manager

Position Title:
Accounting Manager

Position Type:
Regular

Hiring Range:

$129,000 to $135,824/annually Compensation will be based on education, experience, skills relevant to the role, and internal equity.

Pay Frequency:
Annual
A. POSITION PURPOSE

Working with the Assistant Controller, ensure the propriety of general ledger accounting data for accurate reporting. Oversee and/or prepare information for annual external reporting. Provide accounting service to departments. Understand and utilize functionality of the financial accounting system. Develop and enforce proper accounting controls. Manage financial transactions and analysis for student accounting cycle and operating cash treasury functions. Administer the Workday Banking Module and supervise the process of foreign wire transfers. Supervise two staff and interact daily with Bursar Office staff to coordinate and ensure proper revenue recognition. Manage the University's banking relationships to provide cohesive Treasury management within the University Finance Office and also to various University departments as needed. Manage merchant services and credit card processing for the University. Work closely with Financial Aid department to coordinate Federal loan accounting, drawdowns and support annual external audits.

B. ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Ensure the propriety of general ledger for accurate reporting

Ensure that reconciliations for accounts are completed monthly, with reconciling items researched and resolved in a timely manner
Review journal entries submitted by accounting staff on a daily basis, verifying accuracy and completeness of supporting documentation
Work with Assistant Controller to ensure timely processing of journals and interfaces for monthly close
Develop proper accounting controls and enforce performance in order to ensure the reliability and integrity of financial information, safeguard University assets, and ensure compliance with external audit requirements and federal, state, and local laws and requirements
Apply accounting literature and professional judgment in the interpretation of and implementation of accounting and auditing standards

2. Operating cash/investment management and reporting

Supervise two accountants responsible for cash reconciliations and ensure timely and proper account reconciliations
Administer Workday Banking Module on a daily basis, including setting up bank coding rules.
Approve foreign wire transfer requests within the Workday System.
Ensure proper backup cashiering support as needed. Develop proficiency withTransact/CASHNet cashiering module. Implement and enforce proper cash handling policies.
Monitor University's operating investments
Monitor process of forecasting daily cash on hand for use by management in making cash flow decisions
Administer Bank of America CashPro online system for the University and coordinate account maintenance as required
Supervise escheatment process and sales and use tax reporting

3. Manage student revenue accounting cycle

Work with Bursar Office and Provost Office as needed to maintain and monitor student receivable accounting transactions to ensure proper posting to the G/L
Calculate recognized and deferred revenue and expense for undergraduate, graduate, and law school terms that span fiscal years
Maintain all item types and ensure that they are set up with correct accounting distributions
Supervise agency fund reconciliations
Supervise student accounting assistant, as needed
Recommend procedural changes as needed
Work with Bursar and IT offices as needed on yearly 1098-T reporting
Ensure compliance with Form 8300 reportingwas paul involved in this at all, or is it all Bursar?

4. Federal loan accounting and reconciliations

Work with the University Financial Aid Office to ensure that all student loan programs are reconciled to the general ledger
Perform Direct Lending drawdowns on a timely basis and ensure that amounts equal the disbursements from Financial Aid
Review loan servicer (ECSI) reports and prepare monthly journal entry upload for three different loan funds
Coordinate Federal Perkins section of the Fiscal Operation Report and Application to Participate (FISAP), verifying that the FISAP is filed in advance of the deadline

5. Oversee and prepare information for the annual external audits

Ensure information for the annual Financial Statement audit is ready and available for the auditors, meeting agreed-upon deadlines
Manage the compilation of documents supporting detailed audit requests
Draft certain audit footnotes and analyze balance fluctuations compared to the prior year
Serve as the primary contact for the annual Office of Management and Budget Single Audit, coordinating external audit requests and support from the Sponsored Projects Office
Assist the Sponsored Projects Office (SPO) in the preparation of the University's annual Schedule of Expenditures of Federal Awards (SEFA) for the Single Audit report and calculation of amounts to be included in the related footnotes
Coordinate all aspects of financial statement preparation and audit support for the annual NCAA Agreed Upon Procedures engagement

6. Payroll and benefit account reconciliations

Work with Human Resources and Payroll staff to reconcile all University payroll and benefit accounts on a quarterly basis, ensuring agreement of Human Resource records to the general ledger and timely resolution of discrepancies
Identify opportunities to improve the reconciliation process and coordination between offices, including ways to enhance controls to prevent discrepancies

7. Manage merchant services to facilitate successful acceptance and back-end processing of credit cards

Provide appropriate infrastructure to support merchant services, ensuring appropriate controls and information security
Set the direction for supporting campus merchants with innovative and compliant payment solutions
Provide support for the Transact/CASHNet eCommerce system, including verifying that payments are received by the University's bank account and credited to the appropriate department; developing processes to ensure transactions are reconciled efficiently and timely
Maintain a focus on compliance with Payment Card Industry Standards (PCI DSS)

8. Provide financial support and analysis to various University departments as assigned.

Analyze data as requested in order to provide meaningful information to managers to support business decision-making
Other ad hoc analysis as required by departments or the University Finance Office
Identify needs of Business Managers and the University Community and present potential solutions

9. Other duties as assigned.

C. OTHER DUTIES

Prepare statistical/financial management reports, year-end account audit schedules and tax schedules as needed.
In collaboration with various University departments, responsible for creation and administration of non-student customer invoices through Workday Customer Module, including monitoring of accounts receivable collections.
Work with others to ensure related processes flow effectively and efficiently. Utilizing available technology, review policies and procedures and propose changes to improve effectiveness in executing responsibilities.
Continue to develop expertise with available technology
Contribute to the testing and proper functioning of the Workday Financials and Student systems
Student Staff supervision as needed
Other tasks as assigned

D. PROVIDES WORK DIRECTION

Supervises two full-time staff members and part-time student workers (as needed) in their daily tasks, reviews journal entries and balance sheet account reconciliations. Suggests ways to improve efficiency of processes.

E. RECEIVES WORK DIRECTION FROM

Receives work direction from Assistant Controller, Controller, Associate Vice President for Finance and other colleagues as appropriate.

F. GENERAL GUIDELINES

Recommends initiatives and implements changes to improve quality and services.
Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
Maintains contact with customers and solicits feedback for improved services.
Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
Researches and develops resources that create timely and efficient workflow.
Prepares progress reports; informs supervisor of project status; and deviation from goals.
Ensures completeness, accuracy and timeliness of all operational functions.
Prepares and submits reports as requested and required.
Develops and implements guidelines to support the functions of the unit.

G. QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.

This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

1. Knowledge, Skills and Abilities

Proven problem-solving and analytical skills, including the ability to identify a problem, develop a solution, and implement that solution in cooperation with others or independently.
Must possess strong interpersonal, written and oral communication skills.
Strong customer service focus with an emphasis on outreach to departments; ability to listen to and understand the unique needs of each department.
Experience in fund accounting, financial aid fund management, knowledge of federal programs and regulations preferred.
Experience coordinating banking relationships including merchant services preferred.
Experience with major administration systems such as Workday, PeopleSoft, Oracle or SAP desired. Preferably possess advance knowledge of data query and reporting tools.
Excellent advanced computer skills (Excel, MS Word, etc.)
Ability to interpret and apply complex rules and regulations relating to student loan programs and student receivables.
Possess a high degree of initiative, attention to detail and follow through, as well as ability to adjust to changing requirements and priorities.
Commitment to an understanding and a willingness to support Santa Clara University's distinctive Jesuit educational vision and institutional values of competence, conscience and compassion in pursuit of its mission and goals.

2. Education and/or Experience

Bachelor's degree in Accounting or a related field required. CPA preferred
At least eight to ten years of progressively responsible experience required in a Finance or Treasury environment preferred.
Supervisory experience with proven record of team development highly preferred. Ability to identify and implement ideas to improve the efficiency of processes performed by direct reports.

H. PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.

Considerable time is spent at a desk using a computer terminal.
May be required to travel to other buildings on the campus or to the Jesuit School of Theology campus in Berkeley.
May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.
May be required to occasionally travel to outside customers, vendors or suppliers.

EEO Statement

Santa Clara University is an equal opportunity employer. For a complete copy of Santa Clara University's equal opportunity and nondiscrimination policies, see https://www.scu.edu/title-ix/policies-reports/

Title IX of the Education Amendments of 1972

Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. Information about Title IX can be found at www.scu.edu/title-ix. Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR).

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website . To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

Americans with Disabilities Act

Santa Clara University affirms its commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the Department of Human Resources, and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at iahluwalia@scu.edu.

Telecommute

Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

To view the full job posting and apply for this position, go to https://wd1.myworkdaysite.com/en-US/recruiting/scu/scu/job/Santa-Clara-CA/Accounting-Manager_R5477