Job Details

Contract Specialist
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Position Number: 5893106
Location: Pasadena, CA
Position Type: Business and Financial Management

Contract Specialist

Pasadena City College

Salary: $6,433.44 - $7,092.87 MonthlyCFT-52

Job Type: Full-Time

Job Number: 06721

Location: Pasadena, CA

Department: Business & Administrative Services

Closing: 1/13/2025 11:59 PM Pacific

Position Overview

We are hiring for two similar roles, each with different funding sources:

General-Funded Position: This role is fully funded by the organization's general budget, ensuring its long-term stability.
Bond-Funded Position: This role is funded by a bond through June 30, 2029. Please note that the continuation of this position beyond that date depends on the renewal of bond funding, which is not guaranteed.

Both positions offer an opportunity to contribute to impactful projects within our organization. Applicants for the bond-funded role should be aware that while the position is secure until June 30, 2029, there is a possibility it may not extend beyond this date if funding is not renewed.

Why Join Us?

At Pasadena City College, our Purchasing team plays a vital role in supporting academic and administrative functions by balancing legal requirements with the needs of our academic community. As the link between departments and vendors, we ensure timely access to the right products at the best value. Our team's dedication, skill, and professionalism enhance the college's mission every day. Join us to make a meaningful impact on education through effective procurement.

Compensation and Benefits

Salary: $6,433.44 - $7,092.87 Monthly
Generous Total Compensation: ~$132,707.30
5% raise on successful completion of 6-month probationary period
CalPERS retirement plan
20 Paid holidays
12 Vacation Days

Under the general supervision of the Director of Purchasing and Contracts Administration, and in compliance with all applicable codes, policies, rules and regulations including public works and the Department of Industrial Relations (DIR), the Contract Specialist is responsible for the District's contractual acquisition process of goods, services, professional and maintenance services including planning, developing, coordinating, ensuring funding, conducting, negotiating, administering and effecting various bids, requests for proposals, and service contracts of intermediate monetary value. Performs related administrative and technical responsibilities including filing and updating records. The position is responsible for preparing and submitting contracts for execution, drafting, and submitting board agenda items for Board of Trustee's approval, and responding to inquiries from various regulatory agencies and potential bidders. The position will assist with the drafting/reviewing, negotiation and compliance of District's Consulting, Licensing, Affiliation, Internship and other types of agreements, including liabilities, insurance certificates, proposed terms and conditions to ensure the best interest of the District.

ESSENTIAL JOB DUTES:

Serves as the point of contact for bidding and contractual matters, and advises on pertinent codes, policies, regulations, policies and procedures.
Closes out bids, requests for proposals (RFPs) and contractual transactions.
Documents the acquisition cycle of formal/informal bids, RFPs, invitations for bids, and Public Works projects.
Serves as departmental contact for the development, review, and preparation of construction related bids, requests for qualifications, requests for proposals, requests for information, prequalification, invitations for bids, sole source justifications, contracts, and associated documentation for Facilities, construction and professional services projects.
Responds and files to governmental and regulatory agencies.
Ensures contract execution, close-out, extension, termination or renewal.

QUALIFICATIONS:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

A Bachelor's degree in Business Administration or closely related field; AND
Three years of increasingly responsible experience in material management, or purchasing, or contract administration, preferably in a community college district. Experience in a private industry or public agency involving direct experience with purchasing, contract administration; warehousing and delivery activities is acceptable.
Additional experience in contract administration and purchasing may be substituted for the required degree on a year for year basis.

PREFERRED:

Certified Purchasing Manager (CPM)
Certified Professional Contracts Manager (CPCM)
Certified Associate Contracts Manager (CACM)
Certified Public Procurement Officer (CPPO)
Certified Professional Public Buyer (CPPB).
Previous experience in public works

CORE COMPETENCIES:

Contract Management and Administration
Legal and Regulatory Compliance
Negotiation Skills
Procurement and Bidding Processes
Communication and Stakeholder Management
Attention to Detail and Accuracy
Risk Management and Compliance
Organizational and Time Management Skills

SALARY RANGE:

CFT - 52

For the complete job description click here: Contract Specialist

APPLICATION AND SELECTION PROCESS

Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. Job postings will not be reopened due to failure to submit an application before the closing date for any reason. You can apply for a position from any computer with Internet access. Please keep in mind the following:

If you do not follow the process or your application/resume is incomplete, your information will not be processed.
If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered.
The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST).

All materials listed below may be required for your application packet to be considered complete:

Resume or Curriculum Vitae
Cover Letter

After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.

ADDITIONAL INFORMATION

Successful applicants must provide proof of eligibility to work in the United States.
Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
Pasadena Area Community College District will not sponsor any visa applications.
Applicants must be available for interviews at Pasadena City College at no cost to the District.
Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.

PASADENA AREA COMMUNITY COLLEGE DISTRICT
Equal Opportunity, Title IX, Section 504 Employer

To apply, please visit https://www.schooljobs.com/careers/pasadenaedu/classified/jobs/4669731/contract-specialist

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