Job Details

Senior Coordinator-E
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Position Number: 5794187
Location: El Paso, TX
Position Type: Business - Marketing and Sales

Senior Coordinator-E

Job ID: 12762
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: $RegTemp

About UTEP

UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.

Position Information

Hiring Department: Professional and Public Programs

Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours:40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends

FLSA status: exempt

Earliest Start Date: As soon as possible.

Salary: $46,550 annually

Required Application Materials:

Resume
Cover Letter
List of three references

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

Purpose of Position

Extended University is actively searching for a dynamic, full-time Senior Coordinator to join our team. This year-round position requires someone who can work independently and collaboratively, overseeing registration processes, coordinating building services, managing programs, maintaining official records, and ensuring adherence to administrative policies for continuing education programs. The ideal candidate is an enthusiastic professional comfortable working with various participants, from youth to adults, and possesses a calm and composed demeanor.

Essential Functions

Customer Service:

Assist with student registration, including answering inquiries, providing course information, recording registrations, and processing payments.

Proficiency in both Spanish and English.

Management:

Manage common areas within the building, preparing them for scheduled events.

Regularly lift and move objects up to 50 lbs.

Create and track work orders for building-related issues.

Develop feedback mechanisms for participants, evaluating event and conference success, and making adjustments as needed.

Account Management:

Coordinate information processing, data entry, records maintenance, and funding/refunding compliance.

Research, plan, and implement age-appropriate outcome-based programs for community-based professional development.

Monitor budget to ensure adherence to allocated funds.

Lead revenue generation for Memorial Gym programs.

Marketing:

Develop traditional and digital communication efforts/marketing plans for programs.

Research and release information through social and multimedia outlets.

Create brochures, newsletters, flyers, booklets, and other publications for internal and external usef.

Sales Management:

Availability for regular evening and weekend work.

On-call duty as required.

Effective Communication:

Engage with individuals, groups, and organizations to explain services and promote cooperation.

Serve on committees, boards, or councils.

Teamwork:

Participate in committees, professional training, industry conferences, and conventions.

Business Development:

Compile, verify, and prepare materials for required reports, surveys, and analysis.

Facilitate and monitor the contractual process, determining events, costs, and support.

Compile and submit reports as required by management and regulatory agencies.

Other:

Proficient in Microsoft Office software and willingness to learn and use institutional software systems.

Compliance with all State and University policies.

Other duties as assigned.

Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications:

Education: Bachelor's Degree

and

Experience: Three years of related experience; or equivalent combination of education and experience.

Preferred Qualifications: Four years of related experience or equivalent combination of education and experience

Additional Information

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50 pounds.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.

To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=12762&PostingSeq=1