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International Affairs Administrative Assistant
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Position Number: 5472012
Location: Colorado Springs, CO
Position Type: International Programs

International Affairs Administrative Assistant - 34283 University Staff

Description
Adminstrative Assistant

International Affairs

Division of Inclusive Culture and Belonging

Elevate Your Career at UCCS: Innovate, Inspire, and Impact in the Rockies!

Who We Are

The University of Colorado Colorado Springs (UCCS) is a premier educational institution that prides itself on academic excellence, research, and community engagement and is actively seeking an Adminstrative Assistant to join our team! UCCS offers a diverse and inclusive learning environment that fosters innovation, growth, and the holistic development of its students. The work location for this position is on-site. This position is Non-Exempt from the Fair Labor Standards Act (FLSA) overtime provisions.

At the base of the Rocky Mountains, Colorado Springs is captivated by its stunning landscapes, making it a paradise for nature lovers. This city is more than its scenery—a mosaic of history, arts, and a vibrant tech scene. We invite you to join a community that cherishes outdoor adventure as much as forward-thinking growth, an exceptional setting for both career and lifestyle.

Salary/Pay Range: $33,945-$43,800 annually. Compensation will be commensurate upon experience and qualifications.

Benefits at a Glance

At UCCS, our employees are our most valued asset. We're proud to offer:

Generous Time Off: Enjoy 22 vacation days, 10 sick days, paid parental leave, 13 recognized holidays, and provisions for bereavement, jury duty, and FAMLI Leave.
Robust Health Coverage: Our comprehensive medical plans cover preventative care at no cost, including a yearly mental health visit. Plus, benefit from affordable dental, vision plans, and competitive prescription drug prices.
Financial & Retirement Benefits: Take advantage of our health savings, flexible spending accounts, and life and disability insurance. Plan for your future with our retirement options.
Further Your Education: Avail nine waived credits per academic year for courses at any CU campus. We invest in your educational and professional growth.
Wellness & More: From wellness programs aimed at achieving your best self to various additional benefits through CU Advantage, we prioritize well-being and holistic development.
Want to know your total compensation? Use our calculator to get the complete picture!

Summary

This position serves as the first point of contact for the International Affairs Office in the Division of Inclusive Culture and Belonging and supports the International Affairs Staff in assisting all UCCS students, faculty, and staff interested in international program opportunities. The position will support the retention of international students and scholars on the UCCS campus. This position will act as a resource in the development of academic partnership programs and support of international delegation visits. Areas of responsibility include international student and scholar services and education abroad general information directory, overseeing office student employees, and managing other university processes to support the International Affairs Office. This position is expected to facilitate programming and support.

Essential Functions

The duties and responsibilities of the position include, but are not limited to:

Provide front desk reception, greet walk-in visitors, answer phone calls, responding to office emails, answer questions about Education Abroad and International Student and Scholar Services and assist in all areas within the International Affairs Office.
Connect students with mental health resources, organize wellness workshops, events, and create awareness campaigns to promote mental health and well being.
Provide information for education abroad scholarship resources/sources and mentor education abroad student assistants and volunteers, utilizing TerraDotta system.
Equip students with tools for understanding education abroad and meets with students one-on-one in various formats, including in-person and online.
Act as a point of contact for international students and scholars, providing guidance on visa/compliance requirements, connecting students with essential guidance in areas such as housing, class registration and other appropriate resources and services.
Maintain records of student and scholar information, using Sunapsis/prepare materials, attend,and support orientation.
Support social/cultural events including participation in the iBuddy club and events hosted with the International Affairs Office.
Responsible for the bi-weekly delivery for the IA newsletter and maintenance of an accurate and up-to-date distribution list.
Support the facilitation of culturally responsive educational training, for international student retention and success.
Promotes education abroad on-campus through education abroad events, resource fairs, social media, and classroom presentations.
Coordinate administrative tasks including mail handling, office supply management, equipment delivery, filing, data entry, and database maintenance to ensure smooth office operations, and clean appearance.
Collaborate with university departments and divisions as needed ensuring timely and accurate information, with excellent customer service.
Create promotional flyers and social media designs regularly to help maintain and update the International Affairs website and social media platforms.
Assist in scheduling appointments for students, faculty, and staff with advisors and counselors, while also escorting visitors to appointments and offering pertinent information about office services.
The job duties listed are typical examples of work performed by this position and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Tentative Search Timeline

Priority will be given to applications submitted by: 8/11/2024.
Potential interview dates: 8/19/2024 - 8/30/2024.
Potential start date: Early to Mid September.

UCCS is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

In accordance with the Equal Pay for Equal Work Act, UCCS does not discriminate based on sex in our employment or compensation practices.

UCCS is committed to providing reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify our office at hrhelp@uccs.edu.

Qualifications
Minimum Qualifications:
Applicants must meet minimum qualifications at the time of hire.

Bachelor's degree from an accredited college or university.
At least one year of full-time professional experience working in customer service, advising or receptionist in an office setting.
Experience in website maintenance and social media marketing.
Due to government regulations must be U.S. Citizen or U.S. Legal Permanent Resident.

Preferred Qualifications:

Five or more years of full-time professional experience
Previous experience living, studying, or working in a different cultural context.
Experience in project planning and project management.

Physical Requirements:
While performing the duties of this job, the employee is frequently required to sit. Employee is occasionally required to move. Tasks may involve using a computer screen continuously for long periods of time, hearing within normal range. The employee must occasionally lift and/or move up to 10 pounds.

To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date. If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.
Special Instructions to Applicants: Applications submitted by 8/11/2024 will receive full consideration. Applications submitted through email or surface mail will not be considered. Please apply at cu.edu/cu-careers (job #: 34283). Official transcripts will be required upon hire. Upon request, please be prepared to provide five professional references (at least two previous/current supervisors), including their email contact information. If you have technical difficulties with your application, please contact the CU Careers help desk at 303-860-4200 #5 or cucareershelp@cu.edu. Job related inquiries should be directed to the posting contact. The University of Colorado Colorado Springs will not sponsor work visas or permanent resident applications for this position. Application Materials Required: Cover Letter, Resume/CV Application Materials Instructions: Please identify the job specific minimum qualifications you possess in your cover letter and be sure your resume includes any and all relevant experience to be accurately assessed against the qualifications listed in the posting. To apply, please submit the following application materials to this posting: 1. A current resume. Must include date ranges to include month and year (mm/yyyy) and whether the position was full time or part time. 2. A cover letter that specifically addresses the job requirements and outlines qualifications. When submitting the materials, check the Job Specific Attachments box next to each document in order for the search committee members to see your materials

Job Category: Administrative Support and Related

Primary Location: Colorado Springs Department: C0001 -- Colorado Springs Campus - 40024 - VCDEI-Admin

Schedule: Full-time

Posting Date: Jul 26, 2024

Unposting Date: Ongoing Posting Contact Name: Karlye Enkler Posting Contact Email: kenkler2@uccs.edu Position Number: 00740868