Job Details

Coordinator
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Position Number: 4691899
Location: El Paso, TX
Position Type: Conference and Events Administration

Coordinator

Job ID: 10876
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: $RegTemp

FLSA Status

Exempt

Posting End Date

Open Until Filled.

Earliest Start Date

As Soon As Possible.

Salary

$40,000 annually.

Hours per Week

40.00 Standard from 8:00 AM to 5:00 PM

Hiring Department

University Events

Please Note

Note: The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information. Must possess a valid driver's license issued by the State where the applicant resides and must be insurable as defined in the UT System UTS 157, as applicable to the performance of essential duties and responsibilities of the position.

Required Application Materials

A resume and letter of interest is required in order to apply.

Please submit required documents in a combined PDF to be considered.

Purpose of Position

Assists in the planning, coordinating, and execution of university events. Keeps official records and executes administrative policies determined by or in conjunction with other officials, within the area of assigned responsibility.

Essential Functions

Manage all aspects of event planning, meet strict deadlines, and stay within budget; develop marketing tools and strategies with regard to events.

Nurture and build relationships with vendors, venues, and other industry contacts while crafting and implementing the creative and logistical aspects of events.

Coordinate with team members, clients, and vendors to establish the requirements for an event, and serve as liaison to supervisor, officials, and leaders throughout the planning process.

Remain current (or ahead of the curve) with trends in event planning, design, and production, and proactively identify and solve operational challenges.

Coordinate daily activities for the office of University Events. A flair for the creative and good color sense is required.

Maintain a high degree of confidentiality on all sensitive information this position is privy to.

Oversee and administer the creation of internal and external purchasing documentation using institutional programs, processes, and procedures. Maintain adequate inventory of event supplies for the department.

Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Survey, graphic programs, and design training is a plus.

Multi-task and problem solving is essential. May require working on weekends and extended 8-hour workdays, and holidays. Attendance at all events produced is required.

Complies with all State and University policies.

Other duties may be assigned.

Required Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Education required: Bachelor's Degree

Minimum Experience required: Two (2) years of related experiences and/or training to the essential duties and responsibilities; or equivalent combination of education and experience. Occasional traveling required.

Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.

Preferred Qualifications

Bilingual (English/Spanish)

Ability to work on several tasks simultaneously

Pleasant phone communication skills

Excellent interpersonal skills

Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee will be required to stand, walk, sit, and lift. The employee is frequently required to use hands and feet to feel; reach with hands and arms, talk, hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision and depth perception. The employee is occasionally required to lift and move up to 30 pounds.

EO/AA Statement

In keeping with its Access, Excellence, and Impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.

To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=10876&PostingSeq=1