Job Details

Academic Assistant

Position Number: 6155975
Location: Lewisburg, PA
Position Type: Other Administrative Positions

Academic Assistant

R0000001413
Holmes Hall

Position Title:
Academic Assistant

Position Type:
Full time
Scheduled Weekly Hours:
35

Categories:
Staff Non-exempt

Job Summary:
Bucknell University's Freeman College of Management is seeking an Academic Assistant. The Academic Assistant supports academic departments by managing administrative functions essential to operations and oversees tasks such as budgeting, purchasing, and expense tracking while ensuring timely updates to course schedules and catalogs. This role provides logistical support for events, meetings, and projects, and serves as a liaison between faculty, students, and external partners, addressing inquiries and maintaining clear communication. The Academic Assistant manages sensitive and confidential information and ensures compliance with institutional policies. They may supervise student workers and coordinate hiring processes for faculty and staff roles. Reporting to the department chairs, this position is a full-time, 35 hours/week, benefits-eligible, non-exempt staff position.

Job Duties:

Essential Functions

Provides comprehensive administrative support to faculty, staff, and students, including managing correspondence, preparing documents, and coordinating schedules.
Executes departmental events, meetings, and special projects. Handles logistics, communication, and follow-up to ensure successful execution.
Maintains departmental budgets, processes purchase orders, tracks expenditures, and reconciles accounts to ensure financial accuracy and adherence to guidelines.
Updates course schedules, manages catalog changes, and collaborates with faculty and the registrar's office to ensure timely and accurate publication.
Serves as a resource for students and faculty by addressing inquiries, coordinating student hires, and supporting departmental activities and goals.
Maintains sensitive and confidential records related to students, faculty, and departmental activities while ensuring compliance with institutional policies.
These listed responsibilities and tasks are not exhaustive; additional non-essential tasks and responsibilities may be assigned as needed.

Knowledge, Skills & Abilities

Demonstrates Analytical and Critical Thinking Skills
Ability to coordinate and administer program/project activities and protocols, manage resources, monitor activities and assess risks and quality issues associated with the program/project.
Strong Written and Oral Communication Skills
Ability to use Microsoft Office and/or Google Suite. Skilled in utilizing basic databases and software.

Minimum Qualifications

High School Diploma or GED
2 years Professional Experience

Preferred Qualifications

Associate's degree or equivalent, Business Administration or related field
4 years Professional Experience
Administrative Experience in Higher Education

Physical Requirements

Standard Office Environment Requirements
Must be able to move about the office to operate office equipment
Ability to operate computer for extended periods of time
Ability to communicate accurate information and ideas so that others will understand.

Job Exempt:
No
Salary Range:
17.00-20.00

The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.

This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.

Advertised:
2025-04-02

Benefits:

Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):

Flexible scheduling options determined by role;
Medical, prescription drug, vision, dental, life, and long-term disability insurance options
An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
A comprehensive employee wellness program including program incentives
A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card

To learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)

Diversity, Equity & Inclusion:
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.
E-VerifyBucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program. We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.For additional information regarding Bucknell's E-Verify requirements, please contact the office of Talent, Culture & Human Resources (570) 577-1631 or email hr@bucknell.edu.E-Verify Posters (sharing the link to the posters, which are also attached)

To apply, visit https://bucknell.wd1.myworkdayjobs.com/en-US/External/job/Holmes-Hall/Academic-Assistant_R0000001413.