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Financial Aid Coordinator
Los Altos Hills, CA
Posted Jul 19, 2013 by Foothill-De Anza Community College District
Category: Financial Aid


Foothill-De Anza Community College District

Financial Aid Coordinator

Job #:

De Anza College provides an academically rich, multicultural learning environment that challenges students of every background to develop their intellect, character and abilities; to realize their goals; and to be socially responsible leaders in their communities, the nation and the world. De Anza College fulfills its mission by engaging students in creative work that demonstrates the knowledge, skills and attitudes contained within the college's Institutional Core Competencies:
- Communication and expression
- Information literacy
- Physical/mental wellness and personal responsibility
- Global, cultural, social and environmental awareness
- Critical thinking

Depending upon assignment, duties may include, but are not limited to, the following:
Under the direction of the Director of Financial Aid and Scholarships, assist in day-to-day schedules and activities of the Financial Aid Office. Perform specialized clerical duties involving various financial aid programs and records maintenance according to federal, State, District and campus regulations and/or policies. Provide assistance and information to students, staff and the public. Train classified, casual and student employees. Provide work direction to assigned personnel. Oversee the process for determination of eligibility of students to receive financial aid; assist in the determination of eligibility when situations are unusual. Oversee the process of reviewing and processing supporting documentation included in financial aid applications; assist in determination of acceptability when situations are unusual. Work with the Director and other coordinators in the review, development, and implementation of effective practices. Assist with developing and maintaining the department's equity plan and socially just practices. Coordinate the disbursement process and authorize the regular scheduled disbursement of funds. Order and maintain permanent copies of some reports needed to meet retention requirements. Train and provide work direction to classified, casual and student employees in the Financial Aid Office. Participate in the interviewing, hiring and reviewing of employees in collaboration with the Director. Review classified, casual and student timesheets for payment. Oversee the day-to-day workloads of employees and assure adequate staff during vacations and absences. Participate in informing employees of changes in processes or policies; participate in interpretation of regulations and policies of the programs administered by the Financial Aid Office. Provide additional interpretation and enforcement of regulations and policies when situations are unusual. Operate a variety of office equipment, systems and other peripherals and be able to assist staff in operation of such equipment. Instruct students in correct procedures for completion of forms and applications in usual and unusual situations; apply requirements and restrictions to both usual and unusual situations. Assist the Director in planning the activities of the programs. Represent or provide leadership in the absence of the Director. Conduct presentations regarding office programs as requested. Assist in representing the Financial Aid programs campus-wide and District-wide. Communicate with internal and outside contacts, agencies, other colleges, and individuals regarding financial aid services and activities. Attend training sessions and workshops to maintain currency on financial aid regulations and procedures, which affect assigned duties. Assist in reconciliation of disbursement records; and in compilation of data and statistics for reporting purposes. Perform related duties as assigned.

1. Indoor and outdoor environment.
2. Constant interruptions.

Physical Abilities:
1. Hearing and speaking to exchange information in person and on the telephone.
2. Dexterity of hands and fingers to operate computer keyboard.
3. Vision to read various materials.
4. Standing for extended periods of time.
5. Reaching overhead, above the shoulders and horizontally.
6. Bending at the waist, kneeling or crouching.
7. Lifting, carrying, pushing or pulling heavy objects up to 20 lbs.

Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance.
For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement.

The successful applicant will be required to provide proof of authorization to work in the U.S. All interviewing costs incurred by applicant are the responsibility of the applicant.

For more information about our application process contact:
Employment Services
Foothill-De Anza Community College District
12345 El Monte Road
Los Altos Hills, California 94022
(650) 949-6217
Email: employment@fhda.edu

Salary: $4,298.38 per month plus benefits; level C1-48
Position: Full-time, Permanent, 12 months per year
Starting date: As soon as possible upon completion of the search process.

1. Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, cultural, disability, religious background and sexual orientation of community college students, faculty and staff.
2. Any combination equivalent to: Associate's degree in business, accounting or related field and three (3) years experience working in a financial aid office.

1. Work and experience with Banner/SunGard database system.

Knowledge of:
In addition, successful candidates will demonstrate the following:
1. Knowledge of various rules, regulations and policies of federal and state financial aid programs, systems and processes.
2. Knowledge of methods and practices of financial record keeping.
3. Knowledge of principles and techniques of interviewing in an environment with a diverse clientele.
4. Knowledge of operation of a computer and related software. Oral and written communication skills.
5. Knowledge of interpersonal techniques using tact, patience and courtesy.
6. Knowledge of Title IV and FERPA regulations.
7. Ability to demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
8. Ability to train and provide equitable work direction to others.
9. Ability to determine program eligibility based on applications and supporting documentation.
10. Ability to communicate various issues and concerns facing historically underrepresented students as related to financial aid.
11. Ability to work with and develop inclusive and highly effective cultural inclusive work teams.
12. Ability to facilitate difficult conversations and address conflicts with sensitivity and compassion.
13. Ability to work with a diverse team on implementing culturally inclusive practices and participating in dialogues on equity in education.
14. Ability to use interpersonal and culturally sensitive techniques with tact, patience and courtesy.
15. Ability to interpret and apply laws, rules and policies affecting the financial aid program.
16. Ability to communicate effectively both orally and in writing.
17. Ability to communicate effectively with individuals in unusual circumstances.
18. Ability to continually upgrade knowledge of hardware and software provided as tools to perform duties.
19. Ability to establish and maintain cooperative and effective working relationships with others.
20. Ability to maintain accurate records and prepare reports.
21. Ability to assign and review the work of others.
22. Ability to analyze situations accurately and adopt an effective course of action.
23. Ability to prepare and deliver oral presentations.
24. Ability to work independently with little direction and represent the entire financial aid program in public settings.
25. Ability to meet schedules and timelines.

Campus: De Anza
Terms: 12 Month

Department: Financial Aid

Salary: $4,298.38

Posting Date: 07-18-2013
Job Close Date: 08-09-2013

Union Type: ACE
Schedule: Full Time

1. A District application to be completed at http://www.fhdajobs.net
*In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
2. A cover letter addressing the preferred qualifications for the position.
3. A current resume of all work experience, formal education and training.

If any required application materials are omitted, the committee will not review your application materials.

Application materials not required for this position (including reference letters) will not be accepted.





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