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Instructional Services Coordinator
Los Altos Hills, CA
Posted Apr 26, 2013 by Foothill-De Anza Community College District
Category: Instructional Technology and Design


Foothill-De Anza Community College District

Instructional Services Coordinator

Job #13-044

The Foothill-De Anza Community College District is currently accepting applications for Instructional Services Coordinator, Foothill College.

Depending upon assignment, duties may include, but are not limited to the following:
Provide primary administrative support to the office of the Vice President of Instruction and Institutional Research. Implement and oversee complex processes; develop and analyze data and perform research and special projects for assigned areas; assist managers, staff and faculty with various reports, data and analysis related to assigned activities. Independently perform complex analysis and reporting with considerable accountability to state agencies for research and projects related to program review, accreditation, student learning outcomes and the college planning committees.

Serve as a lead and resource in the coordination, web support, planning and writing of reports related to the following campus-wide programs and services: Basic Skills Initiative, Program Planning & Review, Student Learning Outcomes and Assessment, Educational & Strategic Master Planning, Accreditation Planning and Integrated Planning & Budget. Support Faculty and Staff Services including Professional Development Funds Oversight and Tenure Review Process.

Prepare, update, maintain and manage materials and information required to support activities. Develop and explain processes and procedures to students, faculty, staff and administration and serve as resource for resolution of questions. Maintain effective communication and interact with college personnel to provide problem resolution and information on college policies related to academic procedures, participatory governance activities, and other instructional issues. Direct the use and maintenance of the SLO system to support academic services functions. Provide technical assistance, guidance and support to divisions.

Assist with institutional processes including interpreting data, creating forms and graphs, writing instructions, participating on related committees and maintaining documents. Advise, consult, communicate and assist committees with weekly agendas, minutes and materials packets. Support institutional research and analytic activities including coordinating surveys, data entry, and summary reports. Extract data. Respond to mail and telephone calls; independently compose correspondence; file; schedule meetings; order supplies; and prepare invoices. Monitor, track, and report on over 20 different budgets.
Perform other duties as assigned.

1. Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, cultural, disability, religious background and sexual orientation of community college students, faculty and staff.
2. Any combination equivalent to: Bachelor's degree in a related field and two (2) years experience in a related environment including experience in program development and implementation.

Please note, if you do not possess the requested degree, please provide within your resume, additional related education and experience (i.e. course work, seminars, workshops, trainings, certifications, etc.).

1. Two to five years of progressively independent program coordination experience, including experience in writing, editing, data analysis and program planning.
2. Excellent communication and interpersonal skills and experience establishing effective working relationships with others.
3. Knowledge and experience using software applications for data management and report preparation (Excel, InDesign, Photoshop, and DreamWeaver or equivalent.)
4. Knowledge in the organization, operations, policies and objectives of the college and District.
5. Experience working with high-level administration along with complex schedules and timelines.

In addition, successful candidates will provide evidence of the following abilities:
1. Knowledge of organization rules, statistical processes, and procedures specific to academic services.
2. Knowledge of data management systems and desktop interface as well as word processing applications and other applications used for report presentations such as Excel and PowerPoint.
3. Knowledge of applicable sections of State Education Code and other applicable laws.
4. Knowledge of District and college organization, operations, policies and objectives.
5. Knowledge of interpersonal skills using tact, patience and courtesy.
6. Knowledge of principles of training and providing work direction to others.
7. Ability to demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
8. Ability to evaluate complex sets of data and information, coordinate implementation of results and communicate results with individuals within and outside of the department.
9. Ability to perform complex analysis and reporting typically with College-wide or District-wide reports.
10. Ability to communicate effectively both orally and in writing including development of training materials and public presentations.
11. Ability to work independently with little direction.
12. Ability to use independent judgment in the interpretation and application of rules, regulations, policies and procedures.
13. Ability to plan and organize work; and develop/follow complex schedules and timelines.
14. Ability to establish and maintain cooperative and effective working relationships with others.
15. Ability to maintain current knowledge of data management systems, administrative computing and office automation.
16. Ability to operate a computer and manage and train others in software applications.
17. Ability to demonstrate strong organizational and time management skills.
18. Ability to analyze and aggregate data and prepare reports.
19. Ability to demonstrate strong team building skills and effectively interact with diverse students, staff, faculty and administrators, individually and as team members.
20. Ability to understand and apply concepts of participatory governance to decision-making.
21. Ability to apply and explain program policies and procedures.
22. Ability to analyze situations accurately and adopt an effective course of action.


12 Month

Instruction & Institutional Research


Posting Date

Job Close Date

Union Type:

Full Time

Salary: $5,095.62 per month plus benefits; level C1-55
Position: Full-time, Permanent, 12 months per year
Starting date: As soon as possible upon completion of the search process.

1. Office environment.
2. Constant interruptions.

Physical Abilities:
1. Hearing and speaking to exchange information in person and on the telephone as well as making presentations.
2. Dexterity of hands and fingers to operate a computer keyboard.
3. Vision to read various materials.
4. Standing for extended periods of time.
5. Bending at the waist, kneeling or crouching.
6. Lifting, carrying, pushing or pulling objects up to 20 lbs

Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long-term disability, retirement benefits and basic life insurance. Faculty are also eligible for paid sabbatical leaves and stipends for educational and professional development.

For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement.

The successful applicant will be required to provide proof of authorization to work in the U.S.

All interviewing costs incurred by applicant are the responsibility of the applicant.

For more information about our application process contact:
Employment Services
Foothill-De Anza Community College District
12345 El Monte Road
Los Altos Hills, California 94022
(650) 949-6217
Email: employment@fhda.edu

1. A District application to be completed at http://www.fhdajobs.net/applicants/Central?quickFind=179663
*In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
2. A cover letter addressing the preferred qualifications for the position
3. A current resume of all work experience, formal education and training.

If any required application materials are omitted, the committee will not review your application materials.

Application materials not required for this position (including reference letters) will not be accepted.

Documents which can be associated with this posting
Cover Letter





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